The average email user sends and receives about 100 emails daily.
Securely retain and easily find every email, for as long as you need.
Retain email communication.
Capture an accurate and unmodified copy of each new message at the time it’s sent or received and keep it for as long as needed.
Reduce storage requirements.
Cloud Archiving Service provides unlimited storage per user, reducing the need to store emails on your Exchange Server and in Office 365 mailboxes.
Ensure compliance.
Meet demanding compliance requirements and address e-discovery requests with tamper-proof archiving and granular retention policies.
Keep email communication safe and tamper-free.
Barracuda archives data outside your operational email environment in a dedicated tamperproof repository, ensuring it will be retained for as long as you need it without risk of corruption or deletion.
Reducing the volume of data managed by your email server can slash costs dramatically while increasing operational efficiency. Users stay within storage limits without exporting PST files or purging data — possibly putting your regulatory status at risk.
Ensure regulatory compliance.
Our policy-based approach uses granular retention policies to ensure that you automatically retain each item of data securely for as long as it’s needed. This means you can confidently demonstrate you’re meeting government and regulatory requirements and operating defensible deletion policies.
It’s easy to demonstrate the accuracy and completeness of your archive and to provide the chain of custody for every item of data. Role-based security controls ensure that only authorized personnel have access to data in the archive, and comprehensive audit trails record every system and user activity.
Streamline e-discovery.
The indexed archive provides iterative, multi-level search and tagging capabilities, to support complex audit and discovery exercises. This drastically cuts the time and effort required to respond to discovery requests.
The intuitive, role-based interface makes it easy to quickly find specific messages when needed, and to demonstrate the accuracy and completeness of data returned for each case. Selected data can be placed on legal hold on a case-by-case basis for as long as needed, then exported for analysis or disclosure.
Access archived emails anytime and anywhere.
Barracuda Cloud Archiving Service lets users easily access their archived data wherever they are working and from any device.
The multi-function Microsoft Outlook Add-In provides an integrated experience in their familiar Outlook client and enables them to work seamlessly with both mailbox and archived data. It also retains a local cache of archived messages, to provide ongoing access while they are offline.
A standalone desktop client and a web interface ensure anytime/anywhere access to archives via any device.
Deploy in the cloud.
Cloud Archiving Service provides a completely cloud-based solution, managed and supported by Barracuda with no customer software or hardware required. Archiving is licensed per-user with no retention or storage limits. Barracuda’s extensive global cloud infrastructure ensures security, while centralized management makes it simple.
Archiving & Retrieval
- Archiving Email
Barracuda can archive email messages from any standards-compliant email server or service, including cloud services such as Office 365 and G Suite, as well as email servers such as Exchange, Domino, and GroupWise. SMTP journal forwarding is used to capture an accurate and unmodified copy of each new message at the time it is sent or received, and the Cloud Archiving Service can also retrieve messages directly from email servers using the IMAP or POP3 protocols.
- Archiving Instant Messages
Instant messaging is an increasingly popular form of communication, often used as an alternative to more traditional email messages. Barracuda can archive instant message (IM) conversations, conferences, and other content from both the on-premises and online Office 365 versions of Lync and Skype for Business. IM content is kept in the same secure archive as email data, providing a single solution for organizations to meet their archiving, compliance, and e-discovery requirements.
- Archiving Non-Email Content
Data stored in Office 365 and Exchange includes appointments, contacts, tasks, and notes as well as email messages. Barracuda can import these items and manage them in the same way, so they will be retained in accordance with any retention policies that have been defined and can be included in e-discovery searches. They can also be placed on legal hold for as long as necessary, and exported out if needed subsequently.
- Mailbox Folder Synchronization
Barracuda can replicate the folder structure from each individual user’s Exchange or Office 365 mailbox into their archive, making it very easy for them to search and retrieve historical data, and providing a consistent user experience across both current and archived data.
- End User Add-In for Microsoft Outlook
Barracuda provides a multi-function for Microsoft Outlook add‑in that enables users to access and work with all their archived data directly from within their familiar Outlook client. It delivers a fully integrated experience which includes a combined search capability across both mailbox and archived data.
- Exporting Archived Data
Barracuda Cloud Archiving Service makes it easy for you to export selected data on both an ad‑hoc and a scheduled basis at any time, without incurring additional costs. This capability is available to both administrators and end users, and is managed through the standard web interface. Data can be exported in either PST or EML format.
Compliance, Search & Discovery
- Retention Policies
Barracuda provides customizable email retention policies, which ensure that an accurate and fully compliant copy of every email sent or received will be retained for the entire period required for that specific data. Retention policies ensure that an accurate and fully compliant copy of every email sent or received will be retained for the entire period required for that specific data. These policies include data in public folders, and can easily be configured to meet the most complex compliance and business needs.
- Legal Hold
You can designate one or more auditors who can apply legal holds on specific information. Legal hold prevents the data from being tampered with until the hold expires or is removed. Barracuda can apply individual litigation holds to selected data on a case-by-case basis. Each hold will secure the data and prevent it from being amended or deleted for as long as required for each case, regardless of any other retention rules.
- Message Tagging
Individual messages returned in search results can be tagged for easy identification. These tags can also be included in subsequent search criteria and facilitate activities such as classification and e-discovery.
- Powerful Searching
Barracuda offers easy-to-use search capabilities, ranging from the most basic search by a user for a misplaced email, to advanced Boolean search strategies for audits and e-discovery. Search parameters can be saved and reused, and text searches may include contents, attachments, and a wide range of metadata fields.
- Comprehensive Audit Trail
Barracuda preserves an accurate record of all system activities, helping you maintain and demonstrate regulatory compliance. The search capability allows administrators to focus in on a specific set of activities, and you can easily export audit data if needed for subsequent analysis or reporting.
Management
- User Management
Barracuda integrates with LDAP services such as Active Directory and Azure AD to simplify the ongoing management of user-level access controls. Additional users can easily be set up and managed locally if needed, and there is no charge to retain historical data for users who have left.
- Role-Based Access
A variety of predefined user roles are built in, to enable you to easily control individual users’ access to archived data, and to manage their use of specific archiving features and functions. Granular access permissions for auditors can be configured to restrict access to specified sets of data.
- Security
Customer data in the Barracuda Cloud is protected using AES 256-bit encryption, with geographically distributed data centers and multiple data copies providing redundancy. SMTP journaling is secured using TLS encryption and public key cryptology (RSA 1024), and remote connections to the Cloud Archiving Service use HTTPS or Secure FTP.
